PROOM is the central platform for document exchange and collaboration in manufacturing and engineering companies

It provides an easy and confidential way to exchange documents with partners, customers, and suppliers. PROOM replaces conventional email and FTP solutions with modern, cloud-based project rooms

Always up to date

Connect with PROOM once and synchronize everything automatically. Always work with the latest version, updated in real time

Confidential data exchange

Make audits a breeze by ensuring compliance in the exchange of confidential documents

Transparency and control

Gain end-to-end visibility into your communications, with user administration capabilities and traceability

Error-free communication

Project communication with partners, customers, and suppliers that doesn’t leave room for interpretation

“Didn’t I send you that?”
is something you will never hear again

PROOM will modernize the way you exchange documents with customers, partners, and suppliers on a daily basis

Technical documentation

Confidential and transparent exchange of technical documents and files, in collaboration with customers, partners, and suppliers

In manufacturing and engineering companies, files are often shared and collaborated on across company lines. In doing so, it is essential that the right files are made available at the right time and that they can be exchanged with ease, regardless of their size or the amount of documents. Conventional methods like email and FTP fail to live up to these requirements.

The PROOM document exchange platform is the solution!

  • Everybody is up to date: Once they have been connected to PROOM, documents will be automatically synchronized, giving every project member instant access to the same documents, in their most current versions
  • No more guesswork: The project room provides full document control over who is authorized to do what and when and keeps a log of all activities
  • Everyone is in the loop: PROOM integrates with your existing environment and processes
  • Everybody follows the same rules: Access controls are in place and all document related activities are logged to ensure compliance standards are met. PROOM can be used as a software as a servie (SaaS) solution or deployed as a private cloud

Backing up data and ensuring document versions are always up to date

Your development projects often involve large drawings, CAD models, or other technical documents that are frequently modified and whose different versions need to be continuously exchanged among the various teams involved but with everyone working on their own systems, a gap between the different processes and information systems is inevitable. Companies that rely on email as their primary method of communication often find themselves struggling with different file versions and local copies.

The PROOM document exchange platform is the solution!

  • Benefit from a confidential way to exchange development and design data and technical project documents of any size
  • Use virtual project rooms to seamlessly integrate your processes with those of your partners
  • Connect with PROOM once and synchronize everything automatically. Always the latest version, updated in real time

Making the latest documents available throughout your procurement process

Technical purchasing departments are in charge of procuring external services. They serve as the liaison between internal developers and manufacturing teams on the one hand, and different suppliers and bidders on the other hand. In order for your projects to succeed, it is paramount that everybody is always talking about “the same thing” and basing their work on the right information.

The PROOM document exchange platform is the solution!

  • Everyone involved works with the most current documents
  • Procurement documents need to be uploaded only once and then maintained from a single point of control
  • RFP bidders cannot see one another
  • You, as the purchaser, can monitor the status of your documents at any time. You know exactly who accessed what files und who uploaded files and when

Exchanging technical project documents the easy way

The successful completion of your projects hinges on your ability to ensure effective communication between everyone involved. Conventional methods of communication like email or FTP are not up to this task. Moving your document exchange to the cloud with PROOM provides you with an efficient and confidential way to control your communication.

How much time do you spend clarifying or resolving mis-understandings?

The PROOM document exchange platform is the solution!

  • The easy way to exchange confidential documents with your customers, partners, and suppliers
  • Mobile access to the data you need when you need it, whether in the field, in the office or on the road
  • Encrypted data transfer with access rights

Exchanging documents while working on site

You have to handle repairs as quickly as possible and commission equipment on schedule, in order for your customers to be satisfied. Delays are costly for both sides and could even violate service level agreements. Being able to exchange documents while on the go allows you to work across system boundaries and to get the job done faster.

The PROOM document exchange platform is the solution!

  • Headquarters provide you, as a field technician, with instant access to the latest technical drawings and sketches. No matter where you are
  • You can send pictures, reports, and records, that document the services provided, to headquarters while still on location

Satisfied Customers Are the Highest Form of Praise

and the reward for years of commitment and service

With PROOM, we have found a straightforward, secure, and efficient solution for exchanging data with our suppliers and subsidiaries.

We had hoped for more transparency and an easy-to-use exchange solution, which is exactly what we got with PROOM. The IT department saves valuable time by not having to manage the FTP servers anymore. Our users were on board right away and rely on PROOM for their data exchange.

Our Customers Say It Best

PLM is going global with the PROOM document exchange platform
PROOM at Maschinenfabrik Reinhausen GmbH

PROOM at Maschinenfabrik Reinhausen GmbH

  • Complete control over and visibility into project communications – with partners both inside and outside the company
  • Used in Germany, the United States, China, and India
  • Departments: design and development, purchasing; in the works: patent department, test center

Mubea likes to PROOM

Mubea likes to PROOM

  • An accurate picture of the product with PDM
  • PRO.FILE integrates CAD and SAP
  • High level of part reuse through classification
  • PROOM brings together internal and external developers

PROOM at Dürr Dental AG

PROOM at Dürr Dental AG

  • Virtual project rooms as a single point of contact for all project related communication with customers, partners, suppliers, and external design offices
  • Used in Germany and the United States
  • Departments: design and development, purchasing, marketing, sales, IT, customer service

4 Ways of Using Project Rooms in PROOM

Your easy-to-implement file exchange and collaboration platform
PROOM is based in the cloud. Use PROOM as a public cloud solution and get access to your PROOM installation within minutes. The installation of the alternative private cloud option can be completed in no time too.

PROOM provides an alternative to email or FTP, resulting in an instant ROI and saving your employees a lot of work and time right from the start.

  • Easy to implement
  • Immediate benefits
  • Full multi-tenancy and on demand
  • Available both as a public and a private cloud

Collaborative PLM: integrating external suppliers, partners, and customers with your PLM process

In today’s networked world, companies need to engage their partners, suppliers, and customers to ensure seamless PLM processes from beginning to end. What better way to do so than the cloud.

You can choose to implement the cloud-based solution as a private or public cloud. Replace email and FTP with a process that puts you in control and provides full visibility.

PROOM and PRO.FILE – the advantages

  • Confidential document exchange with third-parties, complete audit trails and without having to grant partners access to internal systems
  • Reduced processing times in project by reducing the time it takes to coordinate activities
  • Full exchange process control in order to reduce the potential for error

Your fast and easy way to access project rooms through Windows Explorer

With PROOM Sync, you can access and edit technical documents in PROOM directly in Windows Explorer. You get to decide which project rooms are to be automatically synchronized between your local workstation and PROOM.

  • Real time access to the latest version
  • Convenient editing of files, from within the respective application, even when offline
  • Folder structures are automatically mapped to the project rooms

Stay up to date while on the go

Everyone involved in a project needs to be kept up to date on its progress. PROOM Mobile App provides a secure way for you to control the exchange of technical documents, even while on the go.

It gives everyone on the go access to project information, whether it is project members needing technical documents and project plans, sales representatives looking for the latest offers, or maintenance technicians in need of service documents.

  • Easy and confidential exchange of documents
  • Central data storage instead of multiple local versions
  • Tamper-proof virtual project rooms with clearly established rules for maximum data security

Your confidential documents are in good hands with us. We take all precautions to ensure the protection of your documents and information:

PROOM’s communication is based on HTTPS, a protocol that prevents interception of information exchanged online.

Authentication & password encryption
Users must authenticate themselves before accessing PROOM. They can choose their own password, which is then encrypted and invisible to the PROOM administrator.

User permissions
Custom permissions on a project room and folder level provide access control and maximum data security. Sensitive files that are to be made available to certain users only, can be hidden for other users.

Activity logs
Built-in and ready-to-print activity logs allow users to get an instant overview of who did what with which files and when.

The project rooms and the files they contain are never automatically deleted. When uploading a file, users can specify a validity period. Outside this interval, the file is only visible to the user who uploaded it to the project room and to the project room manager.

Let us tell you a little more about PROOM

PROOM Brochure

Read more and find out how PROOM can optimize your collaboration practice

Our webinars

Learn more about PROOM, PDM, PLM and DMStec, your resource for first-hand expertise

PROOM Mobile App

Control the exchange of confidential technical documents on smartphones and tablets

Contact us

A consultant is on call to assist you with your business case scenarios